Privacy Policy

Capitol Communicator, LLC (herein referred to as “Capitol Communicator) is a Washington DC limited liability company headquartered at 2205 California Street NW #102, Washington, DC 20008. Capitol Communicator values the privacy of our visitors and takes steps to protect their privacy. By visiting Capitol Communicator’s primary website or related websites that Capitol Communicator controls or operates (collectively “Capitol Communicator Sites”), or using any of our Services, you acknowledge that you accept the practices and policies outlined in this Privacy Policy. If you do not agree to these terms, please do not access or use this site.

Who we are

Capitol Communicator is a media and events company serving Mid-Atlantic advertising, marketing, public relations, digital and media communications professionals. The e-magazine, e-newsletters and events bring together communications professionals, fostering community and providing important information; news; trends; education; and opportunities for networking, career enhancement, business exchange and showcasing great work. Capitol Communicator is the owner of the Mid-Atlantic Marketing Summit and the PR Summit DC https://capitolcommunicator.com

What this Privacy Policy Covers

This Privacy Policy covers Capitol Communicator’s treatment of information that Capitol Communicator gathers when you access and utilize Capitol Communicator Sites. This Privacy Policy does not apply to the use of your Personal Information by third parties that Capitol Communicator does not own or control, or to individuals that Capitol Communicator does not control or manage.

What personal data we collect and why we collect it

Overview

In order to better provide you with our numerous services, we collect two types of information about our users: Personally Identifiable Information and Non-Personally Identifiable Information. Our primary goal in collecting information from you is to provide you with a smooth, efficient, and customized experience while using our site.

Personally Identifiable Information

This refers to information that lets us know the specifics of who you are. When you engage in certain activities on this site, such as subscribing to our newsletter, registering for an event, submitting a comment, filling out a survey, downloading our Media Kit, or sending us feedback, we may ask you to provide certain personal information. This information will be provided by you as you fill out and submit an online form. It is completely optional for you to engage in any activity that necessitates the submission of Personally Identifiable Information. If, however, you do elect to engage in these activities, we may ask that you provide us personal information, such as your first and last name, mailing address (including zip code), email address, employer, job title and department, telephone and facsimile numbers, and other personal identifying information. When ordering products or services on the site, you may be asked to provide a credit card number. Depending upon the activity, some of the information we ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity.

Non-Personally Identifiable Information

This refers to information that does not by itself identify a specific individual. We gather certain information about you based upon where you visit on our site in several ways. This information is compiled and analyzed on both a personal and an aggregated basis. This information may include the Web site’s Uniform Resource Locator (“URL”) from whence you recently arrived, which URL you next go to, the browser you are using, and your Internet Protocol (“IP”) address. A URL is the global address of documents and other resources on the World Wide Web. An IP address is an identifier for a computer or device on a Transmission Control Protocol/Internet Protocol (“TCP/IP”) network, such as the World Wide Web. Networks like the Web use the TCP/IP protocol to route information based on the IP address of the destination. In other words, an IP address is a number that is automatically assigned to your computer whenever you are surfing the web, allowing web servers to locate and identify your computer. Computers require IP addresses in order for users to communicate on the Internet.

Except as otherwise discussed in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. Other sites accessible through our site have their own privacy policies and data collection, use and disclosure practices. Please consult each site’s privacy policy. We are not responsible for the policies or practices of third parties. Additionally, other companies which place advertising on our site may collect information about you when you view or click on their advertising through the use of cookies. We cannot control this collection of information. You should contact these advertisers directly if you have any questions about their use of the information that they collect.

Contact Information

When subscribing to our services or setting up an account at Capitol Communicator, you will be asked to provide certain information, including contact information (such as name, address, email, or telephone number), and professional information (such as job title, department, or job role).

Financial Information

If you are paying for any of our Services (for example, through one of our online check-out pages), we may require you to provide credit card or other financial information in order to process a payment from you. You should not provide credit card information through e-mail or text.

Transaction Information

We will maintain a record of your purchases, transactional information, your services history, and usage. We may also retain your communications with us and our responses.

Surveys

You may elect to provide information in connection with surveys in which you participate.

Emails to Capitol Communicator

If you send us emails, you should be aware that any information provided in an email may not be secure or encrypted and therefore may be available to others. Please exercise caution if you decide to disclose any personal or confidential information to us in any email.

https://jobs.capitolcommunicator.com/

Capitol Communicator works with a Third Party to deliver its job services. They will collect contact and resume information for applicants. For posting jobs they will collect contact and billing information.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year. Some of our advertisers may use “cookies” on Capitol Communicator Sites. We have no access or control over these “cookies”. This Privacy Policy covers the use of “cookies” by Capitol Communicator only and does not cover the use of cookies by any advertisers. A “cookie” stays on your computer until it is deleted and you can remove them by following the directions provided in your browser’s “help” files. When you use our site we will store cookies on your computer in order to facilitate and customize your use of our site. A cookie is a small data text file, which a Web site stores on your computer’s hard drive (if your Web browser permits) that can later be retrieved to identify you to us. Our cookies store randomly assigned user identification numbers, the country where you are located, and your first name to welcome you back to our site. The cookies make your use of the site easier, make the site run more smoothly and help us to maintain a secure site. You are always free to decline our cookies if your browser permits, but some parts of our site may not work properly in that case. We may use an outside ad serving company to display banner advertisements on our site. As part of their service, they will place a separate cookie on your computer. We will not provide any third-party ad server with any of your Personally Identifiable Information or information about your purchases. We and our third party ad server will collect and use Non-Personally Identifiable. Other advertisers may also place banner ads on our site in the same manner as above, but we will not disclose any Personally Identifiable Information to them.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Registration to our events may include embedded content. Our Jobs and Career site includes embedded content. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. Except as otherwise discussed in this Privacy Policy, this document only addresses the use and disclosure of information we collect from you. Other sites accessible through our site have their own privacy policies and data collection, use and disclosure practices. Please consult each site’s privacy policy. We are not responsible for the policies or practices of third parties. Additionally, other companies which place advertising on our site may collect information about you when you view or click on their advertising through the use of cookies. We cannot control this collection of information. You should contact these advertisers directly if you have any questions about their use of the information that they collect.

Information we Collect from Third Party Sources

From time to time we may obtain personal information about you from third party sources, such as public databases, social networking services, third party data providers and our joint marketing partners. Examples of the information we may receive from third party sources include job title, company, location, updated contact information, and other demographic and professional information. We use this information, alone or in combination with other information (including personal information we collect), to enhance our ability to provide relevant marketing and content to you and to develop and provide you with more relevant products, features, and services.

How we use the Information we Collect

Capitol Communicator is the sole owner of information collected on Capitol Communicator sites. We do not share or sell your information with anyone without your authorization or consent in ways different from what is disclosed in this Privacy Policy. We do not collect any Personally Identifiable Information about you unless you voluntarily provide it to us. You provide certain Personally Identifiable Information to us when you (a) register for our services and register your email address with us; (b) enter sweepstakes or contests sponsored by us or one of our partners; (c) sign up for special offers from selected third parties; (d) send email messages, submit forms or transmit other information by telephone or letter; or (e) submit your credit card or other payment information when ordering and purchasing products and services on our site. We may also collect information from you at other points on our site that state that such information is being collected. In addition, we may also collect, or our third party ad server and/or content server may collect, certain Non-Personally Identifiable Information. This information is ultimately stored in the form of store categories, and, in some cases, specific URLs. We use your IP address to diagnose problems with our servers, software, to administer our site and to gather demographic information. Our third party ad servers will also provide us with summary, but not individual, reports that will tell us how many ads were presented and clicked upon at out site. We will primarily use your Personally Identifiable Information to provide our services to you, as required by our agreements with you. We will also use Personally Identifiable Information to enhance the operation of our site, fill orders, improve our marketing and promotional efforts, statistically analyze site use, improve our product and service offerings, and customize our site’s content, layout, and services. We may use Personally Identifiable Information to deliver information to you and to contact you regarding administrative notices. We may also use Personally Identifiable Information to resolve disputes, troubleshoot problems and enforce our agreements with you, including our Site Terms of Use, Subscription Terms and Conditions, and this Privacy Policy. We may use the personal information that we collect through the Services to:

Provide the products and services you request, process transactions, and send you related information, including confirmations and receipts.
Provide support and improve the Services and to manage system administration and security.
Respond to your comments, inquiries, and requests and provide customer service.
Link or combine information that we collect directly with information from third-party sources or multiple devices to help understand your needs, provide you with personalized content, and provide you with better service.
Personalize and improve your experience and deliver content or features that match your profile and interests, including to show you targeted advertising.
Send you marketing and promotional communications. Please see Choice/How to Opt-out below.
Send you e-mail newsletters and alerts. Please see Choice/How to Opt-out below.
Perform statistical and marketing analyses of user behavior.
Conduct surveys.
Perform other activities that are in our legitimate business interests and consistent with this Privacy Policy.

Information Sharing and Disclosure

Be assured that we do not sell, trade, or rent your Personally Identifiable Information to others. We do provide some of our services through contractual arrangements with affiliates, services providers, partners and other third parties. We and our service partners use your Personally Identifiable Information to operate our sites and to deliver their services. For example, we must release your credit card information to the card-issuing bank to confirm payment for products and services purchased on this site; release your address information to the delivery service to deliver products that you ordered; and provide order information to third parties that help us provide customer service. We do not share your information with any credit reference agencies or fraud prevention agencies. The use of your Personally Identifiable Information by our service partners is governed by the privacy policies of those service partners, and is not subject to our control.

Occasionally we may be required by law enforcement or judicial authorities to provide Personally Identifiable Information to the appropriate governmental authorities. We will disclose Personally Identifiable Information upon receipt of a court order, subpoena, or to cooperate with a law enforcement investigation. We reserve the right to report to law enforcement agencies any activities that we in good faith believe to be unlawful.

We may also provide Non-Personally Identifiable Information about our customers’ sales, traffic patterns, and related site information to third party advertisers, but these statistics do not include any Personally Identifiable Information.

Service Providers

Sometimes we need to share your information with our third-party service providers, who help us provide and support the Services and other business functions. For example, we use service providers to assist with the following: analyzing data, hosting data, engaging technical support, processing payments, delivering content, mailing statements to subscribers, email distribution, and providing customer service.

Organizational Changes

Should Capitol Communicator undergo a sale, merger, consolidation, change in control, transfer of substantial assets, reorganization, or liquidation, Capitol Communicator’s accumulated customer information will be treated as an asset and, like other business assets, subject to transfer to or acquisition by a third party. We may also disclose information about our users in connection with a commercial transaction where we, or any one of our businesses, is seeking financing, investment, support, or funding.

Tracking Technologies and Analytics

Targeted Advertising

We and our third party partners and vendors may use Tracking Technologies, such as cookies, pixels, and web beacons and collect and store information about you when you use or interact with our Services, marketing communications, advertising content and/or third party websites, in order to provide you with targeted advertising based on your browsing activities and interests. These third parties automatically receive your IP address or mobile device identifier when you access the Services or third party websites. They may also use Tracking Technologies to measure the effectiveness of advertisements, to personalize the advertising content, and to serve you advertisements that are relevant to your regional location. We may also use information collected using third party cookies and beacons on the Services and in our emails to deliver advertising about our Services when you visit third party websites. We do not use any automated decision-making tools for marketing or advertising purposes.

Analytics and Ad Serving

Google, Adroll, facebook, Zoho, twitter and Eventbrite are some of the companies that we use to serve advertising and perform analytics on some of the Services. When you access the Services, our third-party vendors use third-party cookies to serve you ads based on your previous visit to our website and other websites.

Cross Device Tracking

We may (and our third party service providers) also use Tracking Technologies that recognize and collect usage information and information about the devices you use to connect with our Services and third party websites. When these tools are enabled, the data that we and our third-party service providers collect about these devices is used to enable delivery of product recommendations, advertising, or other promotional materials across your devices that are more relevant information to you, or to measure the effectiveness of our Services and advertising. They automatically receive your IP address or mobile device identifier when you connect to the Services or third party websites. This data may be combined with the same information from another browser or device if you use multiple browsers or devices. You may opt-out of this type of tracking/information collection by clicking here . This opt-out applies to the specific device/browser combination on which you are browsing, so you will need to opt-out on each device and browser separately. Please note opting out of targeted advertising does not opt you out of being served ads. You will continue to receive untargeted generic ads.

Choice/Opt-out

Email

Opt-out Links: Any recipient of email notices may opt out of receiving them at any time. To opt out of receiving emails, follow the unsubscribe instructions located near the bottom of each service update, newsletter, or promotional email, or email your request to mailto:[email protected].

Email Newsletters: You can view, change, or update any or all of your email newsletter subscriptions by going through the email preferences link in the footer of the email newsletter or contacting us at mailto:[email protected].

Marketing Emails: You can view, change, or update any or all of your email newsletter subscriptions by going through the email preferences link in the footer of the email newsletter or contacting us at mailto:[email protected].

Postal Addresses: Capitol Communicator provides the option of collecting postal mailing address information from you so that Capitol Communicator can inform you of Capitol Communicator programs, products, and services in which you may be interested. If you want to opt-out of receiving marketing communications via postal mail from Adweek in the future, please send an email to mailto:[email protected].

Third Party Event Sponsors

When you register for an Capitol Communicator related event (including Mid-Atlantic Marketing Summits and the PR Summit DC), we may share the information you provide, such as your name, company name, postal address and email address, with third parties who are sponsoring the event. You have the option to opt-out of having such information shared for this purpose when registering.

Turning Off Tracking Technologies

You can choose to have your computer warn you each time a persistent or session cookie is being sent, or you can choose to turn off such cookies through your browser settings. Each browser is a little different, so look at your browser’s Help menu to learn the correct way to modify your cookies.

Network Advertising Initiative

Some of our advertising service providers may be members of the Network Advertising Initiative, which offers a single location to opt out of ad targeting from member companies. If you opt-out of receiving targeted ads in this manner, you will continue to receive advertising messages from us, but other members of the Network Advertising Initiative will not be able to target you based on your use of the Services and/or third party websites. If you would like more information about advertisers’ use of tracking technologies and about your option not to accept these cookies, click here. If you would like to learn more about how interest-based information is collected and to know your choices about not having your information used in this manner, click here.

Google Opt-Outs

Google is the company we use to perform analytics on some of the Services. Although not currently, we may use Google to serve advertising in the future. To learn about Google Analytics’ currently available opt-outs for the Web, click here. To learn more about how Google uses cookies in advertising, you can visit the Google Advertising Privacy & Terms policy located here. You can opt out of receiving interest-based Google ads, or customize the ads Google shows you, by clicking here.

Links to Other Sites

Capitol Communicator sites may contain links to blogs and other websites that are not owned or controlled by Capitol Communicator. We are not responsible for the privacy policies of such other sites.

Privacy of Minors

We do not collect or maintain information on Capitol Communicator sites from those people we actually know are under 16 years old, and no part of any Capitol Communicator site is structured to attract anyone under 16 years old.

Security and Confidentiality

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place procedures designed to safeguard and secure the information we collect online. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your Personally Identifiable Information, you acknowledge that: (a) there are security and privacy limitations of the Internet which are beyond our control; (b) the security, integrity and privacy of any and all information and data exchanged between you and us through this site cannot be guaranteed; and (c) any such information and data may be viewed or tampered with in transit by a third party.

How long we retain your data

We retain personal information we collect from you for as long as we have an ongoing legitimate business need to do so. For example, we retain information in order to provide you with services, to comply with applicable legal, tax, or accounting requirements, and to enforce our agreements, prevent fraud, assist with investigations, resolve disputes, analyze or troubleshoot programs, enforce our terms of use, or take other actions permitted by law. We may also retain information to prevent re-registration in the event that your account has been suspended or terminated or to create an archival copy of your information, which might be used by us for record keeping and internal purposes.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

You may request access to or ask us to correct, update, or delete your personal information. You can update account information by contacting us at mailto:[email protected]. You can view, change, or update any or all of your email newsletter subscriptions by going through the email preferences link in the footer of the email newsletter or contacting us at mailto:[email protected]. If you don’t have an account with us, you can do so at any time by contacting us mailto:[email protected] We will consider your request in accordance with applicable laws. In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information, or request portability of your personal information. Again, you can exercise these rights by contacting us mailto:[email protected]. Similarly, if we have collected and processed your personal information with your consent, you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Legal Basis for Processing Personal Information

If you are a resident of the EEA, our legal basis for collecting and using the personal information described in this Privacy Policy will depend on the personal information concerned and the specific context in which we collect it. However, we will normally collect personal information from you where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. Typically, our legitimate interests include: improving, maintaining, providing, and enhancing our technology, products, content, and services; ensuring the security of the Services; and conducting marketing activities. If you have signed up for the Services on your own behalf, we may need your personal information to perform a contract with you. Giving us this personal information is your choice. However, if you choose not to give us some, or all, of the information we request, this may affect our ability to provide you the Services. Where we collect other information from you, such as through the use of cookies, you will be asked for your consent before sharing this information. In some limited cases, we may also have a legal obligation to collect personal information from you. Where required by law, we will collect your personal information only where we have your consent to do so. If you have any questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided in Contact Us below.

International Data Transfers

The Services are operated in the United States. If you are located anywhere outside of the United States (including in the EEA), please be aware that information we collect, including personal information, will be transferred to, processed and stored in the United States. The data protection laws in the United States may differ from those of the country in which you are located, and your personal information may be subject to access requests from governments, courts, or law enforcement in the United States according to the laws of the United States.